Rexx Systems
rexx systems: modular HRMS for recruiting, HR administration and talent management
rexx systems is a Hamburg-based provider of a modular HR software suite that bundles applicant tracking, core HR administration and talent management in one system. It targets mid-sized organisations and larger enterprises scaling from 100 to 50,000 employees, deployable as cloud or on-premise. Source and status: rexx systems, pricing, https://www.rexx-systems.com/preise/, checked 10 September 2026.
The company was founded in 2000 by Norbert Rautenberg in Hamburg, has been self-financed and independent since founding, and employs around 200 permanent staff. rexx systems states it serves more than 3,000 customers in over 30 countries. Source and status: rexx systems, AI Hiring, https://www.rexx-systems.com/ai-hiring; softselect.de, rexx systems company profile; checked 10 September 2026.
What rexx systems covers day to day
The Rexx Suite separates a baseline described as part of every contract from optional modules booked individually. The baseline includes employee and manager self-service, the digital personnel file, organisation management including subsidiary administration, staffing plan, document management with a scan manager, task management, a Social Company Network with chat, a data warehouse for statistics and reports, freely configurable evaluations with Excel export, flexible permission management, workflow software, digital signature, and ticket-based, phone and webinar support.
Optional add-ons include applicant tracking with free multiposting to selected boards such as finest-jobs.com and the Federal Employment Agency, a WhatsApp application channel, time tracking and leave management, benefits and pay-scale tables with payroll preparation, interfaces to DATEV and other payroll systems, travel expense management, skills management with 360-degree feedback, learning management, employee surveys, appraisal talks with goal agreements, career and succession planning, apprenticeship management, an employee referral module, a media library, inventory management and whistleblowing. The Rexx Go mobile app bundles self-service, and a multi-language engine covers more than 30 languages. Source and status: rexx systems, pricing, https://www.rexx-systems.com/preise/, checked 10 September 2026.
Within recruiting, AI Hiring adds automated CV parsing, converts qualifications into comparable skill tags, and produces a traceable AI score per application that anonymises candidates first, with the vendor stating a "human in the loop" rather than a fully automated decision. Source: rexx systems, AI Hiring, https://www.rexx-systems.com/ai-hiring, checked 10 September 2026.
| Module or capability | Status | What this means |
|---|---|---|
| Digital personnel file, organisation management, document management | included in baseline | Part of every contract, regardless of booked modules. |
| Task management, workflow software, Social Company Network with chat | included in baseline | Digitises recurring approvals and internal communication at no extra cost. |
| Data warehouse, freely configurable evaluations, Excel export | included in baseline | Reporting is not tied to a specific module. |
| Applicant tracking incl. multiposting to finest-jobs.com and the Federal Employment Agency | add-on | Free multiposting applies only to these boards; further boards cost extra. |
| AI Hiring (CV parsing, skill-tag matching, AI score) | add-on, part of Rexx Recruiting | Automates shortlisting on anonymised data with a human-in-the-loop principle. |
| Time tracking and leave management | add-on | Booked separately from applicant tracking. |
| Payroll preparation, DATEV interface | add-on | Not full payroll accounting; provides preparation and an interface to DATEV and German eAU requests. |
| Talent management (skills, 360° feedback, learning, succession planning) | add-on | Several capabilities booked separately. |
| Travel expenses, whistleblowing | add-on | Additional compliance and admin functions outside the HR core. |
| Mobile use (Rexx Go), on-premise as an alternative to cloud | included / optional | Rexx Go is the mobile self-service app; on-premise runs alongside the vendor's own cloud in Germany and Switzerland. |
Source and status for the feature overview: rexx systems, pricing, https://www.rexx-systems.com/preise/; rexx systems, AI Hiring, https://www.rexx-systems.com/ai-hiring; checked 10 September 2026.
Pricing: the model is transparent, the actual rate is not
rexx systems does not publish euro list prices. Instead, it describes an individual, modular calculation model: every organisation pays only for the modules it uses and receives a quote tailored to its size and required capabilities. A fair comparison needs a written proposal for the same configuration, not a guessed monthly rate.
What is publicly stated are the one-off costs for smaller organisations: a standardised entry package includes 32 consulting hours and eight training hours. Organisations with more complex structures are guided individually by project managers, whose effort is likewise not publicly quantified.
| Pricing or contract element | Publicly verified status | Source and status |
|---|---|---|
| Rexx Suite, cloud deployment | Individual, modular quote; no published euro rate. | rexx systems pricing, https://www.rexx-systems.com/preise/, checked 10 September 2026. |
| Rexx Suite, on-premise deployment | Named as an alternative to cloud; price not public. | rexx systems pricing, https://www.rexx-systems.com/preise/, checked 10 September 2026. |
| Entry package for smaller organisations | 32 consulting hours plus 8 training hours included; total price not public. | rexx systems pricing, https://www.rexx-systems.com/preise/, checked 10 September 2026. |
| Recruiting module incl. multiposting to finest-jobs.com and the Federal Employment Agency | Multiposting to these boards is free within the module; module price not public. | rexx systems pricing, https://www.rexx-systems.com/preise/, checked 10 September 2026. |
| Minimum contract term | Not stated on the reviewed pages. | rexx systems pricing, https://www.rexx-systems.com/preise/, checked 10 September 2026. |
| Certification and data hosting | ISO 27001:2022 from development through operations; cloud servers in Germany and Switzerland. | rexx systems pricing, https://www.rexx-systems.com/preise/, checked 10 September 2026. |
In practice: request a written proposal itemising every module, with one-off cost, recurring licence cost, contract term and the cost of additional job boards beyond the free allowance. Only then does a quote become comparable to vendors with a visible starting price.
Privacy, integration and implementation
For German and European organisations, the location of data processing is often a hard requirement. rexx systems says it runs its cloud entirely on servers in Germany and Switzerland, without intermediary non-European platforms, and is fully ISO 27001:2022 certified from development through operations. The software can alternatively run on-premise. That does not replace checking the actual data processing agreement.
For technical connections, rexx systems names interfaces to common external systems, such as DATEV for payroll and German eAU requests. A dedicated connectivity department also builds custom customer APIs for edge cases beyond standard interfaces — though without a publicly stated effort or price for that work.
User reviews paint a mixed picture. On OMR Reviews, rexx systems stands at 4.2 out of 5 stars from 99 reviews, and on GetApp at 3.9 out of 5 stars from 38 verified reviews. Feature depth is praised, while the interface is described as dated and support runs exclusively through a ticket system. Source and status: OMR Reviews, https://omr.com/de/reviews/product/rexx-systems; GetApp, https://www.getapp.com/hr-employee-management-software/a/rexx-systems-1/; checked 10 September 2026.
Departments, hiring managers and works councils: who actually decides inside rexx systems
An applicant tracking system only earns its keep if HR and hiring departments can work the same case without either side seeing everything the other does. rexx systems positions this collaboration as a core selling point: "With rexx applicant management, cooperation between HR and subject-matter decision-makers has never been this simple and transparent." After an interview, department staff log their impressions in structured scorecards so that, in the vendor's words, "everyone involved can transparently access the same basis for the decision" instead of passing on verbal impressions. Source and accessed: rexx systems, applicant management and recruiting, https://www.rexx-systems.com/bewerbermanagement/ and https://www.rexx-systems.com/recruiting/, accessed September 10, 2026.
The rights layer behind this is rexx Workflow Management, built on what the vendor calls a "flexible role model": approval steps are tied to roles rather than named people, including supervisors, next-level supervisors, heads of a given organizational unit, HR administrators of a department, data protection officers, recipient groups, job-family positions, or custom permission groups. Workflows can also be launched from three directions — centrally by HR, through employee self-service, or by supervisors themselves — with any number of steps that can run in parallel or in sequence, be skipped, or be sent back. According to the pricing page, "freely configurable rights management" is part of the base package included in every contract. Source and accessed: rexx systems, workflow software, https://www.rexx-systems.com/workflow-software/, and rexx systems, pricing, https://www.rexx-systems.com/preise/, accessed September 10, 2026.
Inside the recruiting module, AI Hiring is marketed as cutting down "back-and-forth questions between HR and departments," because its AI score surfaces strengths, gaps and reasoning rather than a bare number. rexx states the AI does not make the call itself: the score and skill tags can be adjusted manually, keeping "the human at the center." Source and accessed: rexx systems, AI Hiring, https://www.rexx-systems.com/ai-hiring/, accessed September 10, 2026.
| Role | Typical rights per vendor | What this means |
|---|---|---|
| HR / department HR administrator | Starts and manages workflows centrally, sees the full applicant status. | Central role in the model, explicitly addressable as a recipient role. |
| Department / subject-matter decision-maker | Logs ratings in scorecards, sees the same decision basis as HR. | Vendor frames this as transparent collaboration rather than siloed systems. |
| Supervisor / next-level supervisor | Can trigger workflows themselves and be inserted as an approval step. | Distinct, dynamically addressable roles inside the workflow engine. |
| Data protection officer | Available as a fixed recipient role in the role model. | Addressable for approvals with a data-protection dimension. |
| Works council / co-determination | Not named as a dedicated standard role on the pages reviewed. | Presumably mappable via custom "permission groups," but no ready-made works-council process is publicly documented. |
The real limit sits in configuration, not in principle: the role model is freely definable, which means it also demands setup effort rather than shipping a ready-made hiring-manager role out of the box. Whether adding department or hiring-manager seats triggers extra license cost is not publicly stated on the pages reviewed, since rexx systems prices modularly by feature scope rather than by a visible per-head rate. A documented, ready-made works-council approval process, as some pure-play ATS vendors advertise, is not described on the product pages; where co-determination is legally required, the concrete procedure should be clarified with rexx systems before signing.
The most relevant rexx systems alternatives compared
The right alternative depends first on whether a full HR suite needs replacing or only one area. A pure applicant tracking system is not an equivalent substitute for a system also covering a personnel file, time tracking and talent management; a full suite is not worth it if recruiting is the only problem.
| Provider | Target size and product type | Country or language context | Pricing statement | Strength | Boundary | Source and status |
|---|---|---|---|---|---|---|
| Personio | Modular HR platform, Core HR plus apps for recruiting, payroll and performance. | Germany, DACH focus, multilingual. | Per-employee model, no published rate; 12-month minimum term. | Over 200 integrations, clear Core-versus-app structure. | Custom API integrations require Core Pro. | https://www.personio.de/preise/, checked 10 Sep 2026. |
| Factorial | European HR suite for SMEs, Core plus time, talent and recruiting. | European provider, German pages. | From 8 euros per user per month. | Visible entry price, broad modular offer. | Total cost depends on selected add-ons. | https://factorialhr.de/preise, checked 10 Sep 2026. |
| HR WORKS | German mid-market HR software focused on travel expenses and payroll prep. | Germany, German-language. | No official list price; portals cite an unconfirmed 6-12 euros per employee. | Travel expenses in one lifecycle suite, no fixed term claimed. | Phone/written support only for administrators per its FAQ. | https://www.hrworks.de/; find-your-software.de, checked 10 Sep 2026 (estimate, not vendor-confirmed). |
| Sage HR | Modular HR cloud, core, time, performance, recruiting blocks. | International, German page. | Core/absence from 4.50 €/employee/month + VAT, recruiting module 175 €/month + VAT; 12-month term. | Fully published, fine-grained module prices. | Recruiting priced as a flat module, not per employee. | Sage, https://www.sage.com/de-de/, checked 10 Sep 2026. |
| BambooHR | Broad HR suite for smaller, growing teams. | US pricing; verify German payroll separately. | US list prices from $10/$17/$25 per employee/month. | Visible tiered pricing, broad HR baseline. | Payroll/benefits modules marked for US employees. | https://www.bamboohr.com/pricing/, checked 10 Sep 2026. |
The comparison shows: Personio and Factorial are the closest suite alternatives for a similar DACH or European audience, HR WORKS covers a similar mid-market focus, Sage HR is the only provider here with fully published prices, and BambooHR fits international processes with visible US pricing.
An original calculation: what the entry package really costs per head
Because rexx systems does not publish a base price, a made-up comparison rate would be unreliable. What can be calculated transparently is the one-off cost of the published entry package: 32 consulting hours plus 8 training hours, totalling 40 hours of advisory work. Applying a mid-range external consulting rate of 150 euros per hour — an original assumption, not a vendor price, in line with typical German IT implementation consulting ranges — yields 6,000 euros in one-off implementation cost. That sum applies regardless of company size within the same standardised package, but it lands very differently per head.
| Assumption or lever | Original calculation | Decision use |
|---|---|---|
| One-off cost of entry package | 40 hours (32 consulting + 8 training) × 150 euros/hour (own assumption) = 6,000 euros | Puts a rough figure on otherwise unquantified implementation cost before a quote arrives. |
| Implementation cost per head at 50 employees | 6,000 euros / 50 = 120 euros per head | The fixed implementation sum weighs most heavily for small teams. |
| Implementation cost per head at 200 employees | 6,000 euros / 200 = 30 euros per head | Around this size, the one-off investment becomes markedly less significant. |
| Implementation cost per head at 1,000 employees | 6,000 euros / 1,000 = 6 euros per head | At this scale, guidance is individualised anyway and the standard package no longer applies directly. |
| Switching cost | Internal project hours × internal cost rate + data migration + legacy systems run in parallel | Only switch when the expected benefit from modularity and consolidation demonstrably exceeds this sum. |
The practical takeaway: the entry package is proportionally more expensive for smaller organisations, since the 40 hours apply regardless of headcount. Around 200 employees, this fixed-cost share becomes less significant, and the real decision shifts to ongoing, individually negotiated module costs, deliberately not estimated here since no public basis exists.
Decision matrix: which situation fits which provider?
| If your situation is this | Primary fit | Why, and what to verify before contract |
|---|---|---|
| Applicant tracking, HR administration and talent management should run in one modular suite with a choice between cloud and on-premise. | rexx systems | The baseline covers core HR, recruiting and talent management are add-ons. Get a written proposal covering every module, one-off cost and contract term. |
| A visible starting price and a modular European HR suite matter more than an individual quote without a list rate. | Factorial | The published starting point is 8 euros per user per month; verify the total of additional modules in the individual package. |
| Travel expenses, time management and payroll preparation in the German mid-market are central, without a fixed contract term. | HR WORKS | The product page names these areas; request pricing in writing since it is not published. |
| Fine-grained, fully published module pricing matters more than deep DACH specialisation. | Sage HR | Core and add-on modules are priced to the euro; plan for a 12-month minimum term. |
| US-oriented HR processes and visible tiered US pricing are the primary requirement. | BambooHR | Core, Pro and Elite have published dollar prices; do not transfer payroll modules to Germany. |
| On-premise deployment, ISO 27001:2022 end to end and a custom customer API are hard requirements. | rexx systems | The dedicated connectivity department builds custom interfaces according to the vendor; clarify effort and cost upfront. |
rexx systems limits that matter before deciding
First, price transparency is low: there is no published base price, no price tier and no public minimum contract term. Second, the interface is repeatedly described as dated. Third, support runs exclusively through a ticket system, which can mean longer waits for urgent issues. Fourth, the cost model is complex due to separately purchasable modules, making budgeting hard without a concrete quote. Fifth, data exchange with external systems is described by users as sometimes insufficiently automated.
These limits are not a blanket argument against rexx systems; they determine whether it fits the project. rexx systems is plausible for organisations wanting a full, modular HR suite with a choice between cloud and on-premise. A provider with a visible starting price may be better when budget must be approved without a longer procurement round.
rexx systems FAQ
How much does rexx systems cost?
rexx systems does not publish a euro list price. It calculates individually by organisation size and booked modules; a standardised entry package for smaller organisations includes 32 consulting and 8 training hours. Status: https://www.rexx-systems.com/preise/, checked 10 September 2026.
Is rexx systems cloud or on-premise?
Both are possible. The default runs in rexx's own cloud with servers in Germany and Switzerland; it can also run on-premise. Status: https://www.rexx-systems.com/preise/, checked 10 September 2026.
Is recruiting included in the base price?
No, applicant tracking is an add-on with free multiposting to selected boards such as finest-jobs.com and the Federal Employment Agency. AI Hiring for CV parsing and AI scoring belongs to this module. Status: https://www.rexx-systems.com/ai-hiring, checked 10 September 2026.
Is rexx systems GDPR-compliant and certified?
rexx systems is fully ISO 27001:2022 certified from development through operations and runs its cloud on servers in Germany and Switzerland. Checking the actual data processing agreement remains necessary regardless. Status: https://www.rexx-systems.com/preise/, checked 10 September 2026.
What company size is rexx systems for?
The vendor states scalability from 100 to 50,000 employees across more than 30 countries. For teams under 100 employees, the entry package deserves closer scrutiny since one-off costs weigh more heavily per head. Status: https://www.rexx-systems.com/preise/, checked 10 September 2026.
What are the main rexx systems alternatives?
For a similarly modular DACH HR suite, Personio and Factorial are closest; for travel expenses and time management, HR WORKS; for published module pricing, Sage HR; for international processes with US pricing, BambooHR. Status: see alternatives table, checked 10 September 2026.
How does rexx systems perform in user reviews?
On OMR Reviews, rexx systems stands at 4.2 out of 5 stars from 99 reviews, and on GetApp at 3.9 out of 5 stars from 38 verified reviews. Feature depth and modularity are praised, while the interface and ticket-only support draw criticism. Status: https://omr.com/de/reviews/product/rexx-systems and https://www.getapp.com/hr-employee-management-software/a/rexx-systems-1/, checked 10 September 2026.
HR Software Provider is listed in the following categories:
More information
Assessment
Features
Applicant Tracking
Streamlines the recruitment process with multiposting and automated workflows, ensuring GDPR-compliant, efficient recruiting.
Employee Self-Service
Allows employees to manage personal information, book vacations, and access calendars, enhancing autonomy and reducing HR workload.
Talent Management
Supports talent development through modules like skill management, learning and development, and succession planning.
Time and Attendance
Enables tracking of working hours, absences, and overtime, integrating with payroll systems for accurate compensation.
Performance Management
Facilitates performance reviews and goal setting, aiding in employee development and organizational growth.
Reporting and Analytics
Provides customizable reports and real-time dashboards for insights into workforce metrics and HR processes.
Integration Capabilities
Offers APIs and connectors to integrate with external systems like DATEV for payroll and Microsoft 365 for collaboration.
Mobile Access
Provides a mobile app for on-the-go access to HR functions, though some users find the interface outdated.
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